Administrative Assistant

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Administrative Assistant

Job ID
#1335
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Job Information

Positions Available

1

Closing Date

26 Nov 2022

Type

Permanent Full-Time

Location

Edmonton AB

Remote Option

None

Department

shop AT NAIT

School

Retail & Ancillary Services

Campus

Main Campus

Summary

Detailed Job Description

In
order to ensure your application is received by NAIT for thorough review and consideration,
please apply directly through our Careers site at  www.nait.ca/careers

 

NOTE: This is an on campus position at our Main campus store at
NAIT where you will work predominately Monday to Friday, 8:00am – 3:45pm (some
flexibility will be required during our back to school intakes with evening and
weekend support).

 

Are you an engaging, organized and
service-oriented person that enjoys taking initiative and supporting a variety
of projects in a team environment? The shop AT NAIT team (http://www.shop.nait.ca ) is looking
for an Administrative Assistant who has excellent interpersonal and
organizational skills, a creative spark for communications and marketing, and a
flare for being resourceful. Reporting to the two Managers within the Bookstore,
this role is an integral support for the department’s team and is responsible
for day-to-day coordination and implementation of support systems that help our
business thrive. If you take pride in your work and can see yourself as our new
team member, then we welcome your application!

 

Key Responsibilities:

• Support the Management Team and departmental
  leadership teams in a variety of areas related to the operations, student
  success, and the NAIT community.
• Work with colleagues, NAIT departments, and
  external partners to facilitate departmental communication and messaging, such
  as desktop publishing for marketing materials, team handbooks and newsletters
• Process and administer functions and services
  related to office management and special programs operated by shop AT NAIT (i.e.,
  leading sponsored student accounts administration).
• Support the area’s marketing team in creating,
  organizing, and delivering high-energy, customer-focused promotions.
• Greet office visitors and assist with inquiries
  in a welcoming and professional manner.
• Join the team in offering an excellent
  experience for students and the NAIT community, giving added hands-on support
  during rush, intakes, and special store promotions.
• Supporting reporting standards (i.e., safety
  reports and other audit reports)
• Weekly upkeep and overview of our website
  content for accuracy and ease of shopping
• Develop and maintain
  shop AT NAIT’s social media (Facebook, Instagram, Twitter, and TikTok) content
  in collaboration with the Digital Media Specialist
• Monitor and engage with
  followers on social media, including responding to relevant messages and
  comments and provide social customer service
• Design and produce
  posters, social media graphics, etc.

Skills & Abilities:

• A positive attitude with excellent skills in
  teamwork, customer service, resourcefulness, and communication.
• Strong attention to detail, while often working
  under tight timelines
• The capacity to organize and administer a
  number of projects in tandem with daily responsibilities, and model flexibility
  in a dynamic work environment.
• An aptitude for social media platforms and
  computer software programs, including fluency in MS Office
• Thorough training and
  knowledge of Adobe Creative Cloud Suite (Photoshop, Illustrator) and Canva.
• Use of good judgement and discretion in the
  administration and prioritization of tasks and projects.

 

Qualifications:

• Must have minimum of 3 years experience in
  administration or a related field; preference will be given to candidates with
  experience in a retail or post-secondary environment.
• High school diploma with post-secondary
  education, preferably in office administration.
• Experience managing
  social media channels and developing engaging content as part of an
  organizational strategy
• Must have experience or education related to
  marketing, communications, or design.
• An equivalent combination of education and
  experience may be considered.

 

Remuneration:  $1,656.33
– $2,138.51 bi-weekly, plus a comprehensive benefits package (classification – Administrative Support IV). 

This position is covered by the AUPE
(Alberta Union of Provincial Employees) Collective Agreement.

Please submit a resume and cover letter to be considered for this
opportunity. Apply online today at nait.ca/careers.   

 

About NAIT

At NAIT,
people matter.

We’re proud
to have been named one of Alberta’s
Top Employers for 11
consecutive years. Developing an engaging, supportive and rewarding work
culture is something we take seriously. We know that people are our biggest
asset – they are what makes NAIT a great place to work.   

At NAIT, you
are part of a community that makes a difference in the lives of students, staff
and industry clients and partners. The NAIT culture reflects our shared values
of respect, collaboration, celebration, creativity and accountability. We are
committed to equity,
diversity and inclusion and are a
proud partner of the Canadian
Centre for Diversity and Inclusion
and Pride at Work Canada.  

 

What we offer

We’ve created
a benefits package that focuses on health and wellness, professional and
personal growth, recognition and work-life balance.

Employees
also have access to excellent vacation time, paid time off between Christmas
and New Year’s, a strong recognition program, learning opportunities, 2 annual
all-staff professional development days and so much more. 

 

Health and safety

NAIT
continues to encourage everyone coming to our campuses to be fully vaccinated
against COVID-19 and to get their booster shots as soon as they are
eligible. Vaccination against COVID-19 remains the best way to prevent
severe illness and death, and third doses can boost immunity to improve
protection and limit spread. 

 

Additional requirements

Applicants with education
credentials earned outside of Canada who have not had them previously assessed
should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)

www.alberta.ca/iqas-contact.aspx .

 

Accommodations

NAIT is an inclusive employer and
strives to hire a diverse workforce. If you are contacted by us regarding a job
opportunity, please don’t hesitate to advise if you require any accommodation
during the selection process. Please contact us via email at  careers@nait.ca.

 

We thank you for your application
however only those selected for an interview will be contacted.

About Us

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