Administrative Assistant

The University of Pittsburgh’s Division of Philanthropic & Alumni Engagement (PAE) seeks an Administrative Assistant who will perform multidimensional, advanced administrative functions with a high degree of independence and minimal supervision to provide administrative coordination and project support to Clinical and Academic Development Directors and Major Gifts Officers. Responsibilities include preparation of general correspondence, proposals and reports, marketing and communication, travel and meeting arrangements, spreadsheet creation and maintenance, database management and maintaining calendars.

The Division of Philanthropic & Alumni Engagement (PAE) cultivates relationships with contributors, alumni, and other constituents on behalf of the University of Pittsburgh and UPMC, generating support for teaching, research, and care. As the hub for development and alumni relations efforts, PAE contributes to a bold, vibrant, and diverse academic community. Primarily, we focus on:

 • Philanthropy to the University and UPMC which drives innovation and enhances opportunities for students, faculty, researchers, and clinicians.

 • Alumni relationships expressed across a community of 318,000 alumni spanning the globe.

This purposeful, collaborative work—supported by your engagement and giving—ensures that Pitt and UPMC grow stronger each year, benefitting this community, our region, and the wider world. PAE fosters an intentionally inclusive workforce through a diversity framework that commits to collaborating and expanding the culture, identity, and wholeness of every staff member in measurable and deliberate ways.

Associate degree, minimum of 3 years of experience and proficiency in the Microsoft Office environment is required. Bachelor’s degree, advanced computer skills and knowledge of University/UPMC/Development are highly preferred. Equivalent combination of education and transferable / relatable experience will be considered per University guidelines .

 The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption. Visit coronavirus.pitt.edu to learn more about this requirement. 
Assignment Category: Full-time regular
Job Classification: Staff.Administrator.I Non-Exempt
Campus: Pittsburgh
Minimum Education Level Required: Associate
Minimum Experience Level Required: 3-5 years experience
Work Schedule: Monday – Friday, 8:30 a.m. – 5:00 p.m.
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: TBD based on qualifications
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable