Administrative Assistant

Under the direction of the CSUF SBDC Director, the Administrative Assistant will maintain internal client database system, organize, and administer office activities, accommodate incoming inquiries from local community and the general public, conduct community outreach in support of the SBDC goals and mission and provide event support for the CSUF SBDC.
 
*Please be aware that funding for this position is awarded through a Grant/Contract over a specified period. Employment for this position beyond the current Grant/Contract funding is contingent upon continued funding.

• Maintain MIS and EDMIS System and act as technical support for Center
• Assist with trainings, workshops and event planning
• Setup all pieces needed for trainings, workshops and events including registration/sign up portal, Zoom, flyers, and social media graphics to promote the events
• Organize and prepare for quarterly/monthly meetings and coordinate the center program promotions
• Answer phone calls, respond to customer requests for information and coordinate training surveys
• Maintain current database
• Onboard new clients and set them up in database system
• Provide administrative support to the Director of the CSUF SBDC and team of consultants
• Proofreading, formatting, and finalizing promotional documents, training material and other content
• Updating mailing lists, internal staff databases, and statistical information
• Keeps promotional materials ready and keeps inventory of stock, places orders and verifies receipts
• Assist in execution of traditional and digital marketing campaigns
• Reconciles center expenses and orders
• Other duties as assigned.

• Thorough working knowledge of Microsoft Office
• Good written and oral communication
• Ability to independently handle multiple work unit priorities and projects
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area 

EDUCATION:
Minimum Bachelor’s Degree

PHYSICAL DEMANDS:
Prolonged standing and walking, talking, hearing, pulling, bending, may carry forty (40) pounds of objects/material, maybe exposed to extreme noise level, reach with hands or arms, stoop, kneel, taste or smell. 

APPLICATION PROCEDURE:

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at [email protected] or (657) 278-4117. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the ASC. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASC employees who apply for the position. 

CSU Fullerton Auxiliary Services Corporation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Note: CSUF/ASC follows the direction of the CSU Policy related to COVID-19 vaccination. See FAQ Vaccines for more information.