Administrative Assistant

This position provides high-level administrative assistance to 6 faculty members of the Division of Hematology/Oncology. The individual will assist faculty members with management of complex appointment schedules, travel itineraries, and other high-level activities associated with their administrative roles. In addition, the incumbent will assist in the preparation of grants, protocols, manuscripts, creating correspondence, preparing slide presentations, printing daily clinic schedules, and triaging telephone calls consisting of both patient-related and academic questions.

Other duties include: prepare program conferences and seminars as well as logistical arrangements for conferences and speakers; complete travel reimbursement, disbursement, and purchase requisitions; order office supplies; provide back-up support in the recruitment of faculty (e.g. creating itineraries, logistics, on-site contact, etc.).

 
Associate’s degree or completion of a business program. Extensive experience may substitute for degree. Must have administrative experience in a professional/academic setting.  The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption. Visit coronavirus.pitt.edu to learn more about this requirement. 
Department Details: The Hillman Cancer Center is committed to advancing diversity, equity, and inclusion in all its forms. Our commitment to diversity and inclusion is not only one of our fundamental values, it is critical in helping us provide the highest level of care to people we treat at our centers, as well as support life changing research.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, ethnicity, religion, sex, gender, sexual orientation, age, disability or veteran status.
Assignment Category: Full-time regular
Job Classification: Staff.Administrator.I Non-Exempt
Campus: Pittsburgh
Minimum Education Level Required: Associate
Minimum Experience Level Required: 3-5 years experience
Work Schedule: Monday – Friday
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: $23,868.00 – $37,752.00
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume
Optional Documents: Cover Letter