Administrative Assistant 2

Information on MIT’s COVID-19 vaccination requirement can be found at the bottom of this posting.

ADMINISTRATIVE ASSISTANT II, Aeronautics and Astronautics, to provide complex administrative support for four faculty/principal investigators and two principal research scientists and their research groups and students. Responsibilities include scheduling appointments and meetings; coordinating events, including reserving space, ordering refreshments, preparing materials, taking minutes, and advertising; preparing complex itineraries for multiple constituents; managing travel and processing reimbursements using Concur; coordinating logistics for faculty/research scientist/student attendance at conferences, including lodging, transportation, and visas; updating/maintaining web content, including lab websites; monitoring and ordering supplies/equipment; processing financial forms; and investigating purchasing discrepancies. 

A full description is available at https://www.dropbox.com/s/tk2rcy15uhtsoxs/Administrative%20Assistant%202%20.pdf?dl=0 .  

Job Requirements

REQUIRED: high school diploma or its equivalent; at least three years’ administrative, office, or related experience; high-level computer literacy, including ability and willingness to learn new software; experience with Word, Excel, and PowerPoint; proficiency with web-based management, including shared calendars (i.e., Google Calendar), mail and to-do lists, group home and publication pages, shared file folders, and note pages (i.e., SVN, Wiki); ability to prioritize and work independently; strong organizational, time-management, interpersonal, and verbal and written communication skills; attention to detail and accuracy; discretion and judgment with confidential information; and ability to work effectively within a culture inclusive of individuals with diverse backgrounds, styles, abilities, and motivations and an appreciation for and ability to leverage the capabilities, insights, and ideas of all individuals.  Job #22052-5

Hiring range (pay grade 5): $21.72 – 29.46/hour

This position has a hybrid work schedule, with both remote and on-campus work.

10/28/22