Administrative Assistant 2

Posting Details
Position Information

About Buffalo State	Buffalo State is the largest comprehensive college in the State University of New York system. As a civic, urban, and engaged campus community, we pride ourselves as having small college learning environments coupled with large university opportunities. We are a diverse and inclusive college committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. Our mission is to transform lives, to empower students to succeed and to inspire a lifelong passion for learning. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, and professional studies, each year nearly 10,000 students choose Buffalo State for its broad array of high-quality academic programs, diverse and creative environment, hands-on learning opportunities, affordable SUNY tuition, NCAA Division III athletics, and prime location in Buffalo’s cultural corridor. We welcome applicants who are committed to helping us fulfill our mission.
Posting Date	10/13/2022
Department	Dean of Students Office
Line Number	20447
Budget Title	Administrative Assistant 2
Rank/Grade	SG-15
FTE	Full-Time
FLSA	Non-Exempt
Negotiating Unit	CSEA
Appointment Type	Contingent Permanent
Jurisdictional Class	Competitive (0)
Shift Hours	Monday – Friday, 8:45am – 5:00pm
Department Operating Needs	Administrative Assistants ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports.
Brief Job Description	NYS Department of Civil Service job descriptions are available at www.cs.ny.gov/tsplan/tsp.html. Administrative Assistants 2 establish office procedures; design filing systems; implement policies and procedures; maintain efficient work flow; resolve dayto-day operational problems; respond to phone calls; sort paper and electronic mail; organize, expedite and follow up on projects; and coordinate information flow by acting as liaison among executives, staff, other employees and the public. Levels in this series are distinguished by an overall evaluation of the following factors: breadth of duties performed; independence of operation; reporting relationship; size and scope of office; and supervisory responsibilities. These positions have an advanced performance level; classified in large and active programs; usually works for a manager who has a wide range of responsibilities. Incumbents work under broad guidelines, select the best course of action from a number of alternatives, and set their own priorities based on a review of the work to be performed and their knowledge of the program and office procedures.
Required Qualifications	Applicant must have permanent appointment in the budget title noted (or be eligible for transfer) or be reachable for appointment on the current NYS Department of Civil Service canvass list for the budget title noted.
Preferred Qualifications	NYS Preferred Lists candidates, if applicable, have preference.
Application Deadline Date	10/28/2022
Open Until Filled	No
Special Instructions to Applicant
Contact Person
Contact Email
Contact Fax
Quick Link for Direct Access to Posting	https://jobs.buffalostate.edu/postings/6586
Equal Employment Opportunity/Affirmative Action Employer	Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Lydia Kawaler at kawalel@buffalostate.edu or call (716) 878-4822.
Background Investigation Statement	All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at http://hr.buffalostate.edu/pre-employment-background-screening .
Clery Statement	Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at http://police.buffalostate.edu . The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.
New York State Executive Order 161	Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

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