Administrative and Program Assistant

The University Center for International Studies (UCIS) at the University of Pittsburgh is seeking a qualified Administrative and Program Assistant. The Administrative and Program Assistant will provide administrative support within the Global Studies Center (GSC). Primary duties include analyzing and organizing operations for GSC, handling confidential and timely materials, scheduling appointments for the staff, making travel arrangements for staff and faculty on GSC-sponsored programs, processing payments and reimbursements, distributing mail, handling domestic and international visitors, and other duties assigned by the Associate Director. The Assistant will engage in event planning, manage the scheduling, logistics, publicity and information for a range of Center activities, and help facilitate engagement (activities, events). Other major duties include providing administrative support to the Director, Associate Director, Assistant Director for Academic Affairs and the Program Manager. The Assistant must be cordial, professional and possess excellent communication and computer skills (knowledge of Windows, Microsoft software, and HTML coding software required) along with strong organizational skills, initiative, and interpersonal skills. Must be able to interact with a diverse population and have interest in global issues.

Bachelor’s degree required and minimum of one to two years administrative experience. Knowledge or experience in social media, web design, and film editing preferred. Must show an interest in global studies and issues. Complete mastery of Microsoft Word, Microsoft Outlook, Filemaker Pro, and Internet essential, Adobe Suite, all social media platforms useful; excellent verbal skills, ability to draft/modify routine correspondence and standard information documents; efficient and correct use of office equipment (Copiers, Teams, etc.).

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

 The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets. The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption. Visit coronavirus.pitt.edu to learn more about this requirement. 
Assignment Category: Full-time regular
Job Classification: Staff.Administrator.I Non-Exempt
Campus: Pittsburgh
Minimum Education Level Required: Baccalaureate
Minimum Experience Level Required: 1-2 years experience
Work Schedule: varies
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: $23,868.00 – $37,752.00
Relocation Offered: No
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume
Optional Documents: Not Applicable