Administrative Analyst

Current University of Arkansas System employees including student employees and graduate assistants need to log into Workday on My Apps. Simply enter “Find Jobs” in the Workday search bar to view open positions.
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). To view the job posting closing date please return to the search for jobs page.

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 
Type of Position:
Clerical

Job Type:
Regular

Work Shift:
Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:
University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
The safety of our team members at the University of Arkansas for Medical Sciences is our top priority. For this reason, successful applicants for this position must be fully vaccinated against Covid-19 or have an approved medical or religious exemption on file with our Student & Employee Health Services dept. UAMS will adhere to all federal, state and local regulations and will obtain necessary proof of vaccination prior to employment to ensure compliance.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only ):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

UAMS is an Affirmative Action and Equal Opportunity Employer  of individuals with disabilities and protected veterans and is committed to excellence.  If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (501) 686-6432 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).

At UAMS we value Diversity, Equity and Inclusion. Visit our website to learn more: https://ddei.uams.edu/

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected] .

Department:
FIN Finance SC Admin

Department’s Website:

Summary of Job Duties:
Administrative Analyst – Expense Coordinator is responsible for coordinating the UAMS expense request and reimbursement process, scheduling and attending meetings, receiving and responding to expense vendor inquiries. Prepares daily status reports. Creates and manages electronic continuity binders to assist internal and external departments with processes. Liaises with appropriate individuals to ensure expense website is current. Works directly for and with the Director of Procurement and Travel to ensure all administrative guides are current.
Responsibilities:
• Provides director with data daily, tracking processes that are completed each day and making the notifying director of any delays in processing multiple business processes.
• Provides data on a monthly basis, based on expense spend by vendor.
• Schedules meetings with expense vendors.
• Attends meetings with Procurement Director and takes minutes, tracking any follow-up items. Prioritizes necessary follow-up items to ensure urgent matters are addressed in a timely fashion.
• Ensures website is current and designs documents and forms, as necessary.
• Creates continuity binders for internal and external use, so all processes are standardized and uniform across campus.
• Prepares and compiles bid documents with the department, incoming bid requests and proposal responses, releasing, and advertisements of bids.
• Assists Expense Reimbursement Coordinators with processing spend authorizations by reviewing items in the inbox and assigning them to the appropriate individual.
• Performs other duties as assigned.

Qualifications:

Minimum Qualifications:

• Bachelor’s Degree in a related field plus 1 year of administrative experience or Associate’s Degree plus three years of related experience or High School Diploma/GED plus five years of related experience
• Ability to coordinate the contract documentation process
• Ability to work in a team environment and manage multiple projects/tasks
• Effective communication skills
• Ability to work on a computer in an office setting for 8 hours per day

Preferred Qualifications: 

• Two years of experience in travel and/or procurement or in a business setting with a focus on customer service, a variety of communication methods and office organization

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact [email protected]  for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:
Manipulate items with fingers, including keyboarding, Repetitive Motion

Frequent Physical Activity:
Hearing, Sitting

Occasional Physical Activity:
Reaching, Stooping, Talking, Walking

Benefits Eligible:
Yes