Administration Officer

• Institute of Modern Languages

• HEW Level 5

• Part-time (50%), fixed term

• Closing date: Monday, 14 November 2022 at 11.00pm AEST (R-17399)

About This Opportunity 

We are seeking a resourceful, detail oriented and organised Administration Officer to support the effective and efficient operation of the Institute of Modern Languages (IML).

Reporting to the Director, the role is responsible for delivering a range of administrative processes in support of IML’s outcomes.

Key responsibilities will include: 

• Provides high level administrative support for the IML, in particular for projects, language courses, the translation service and other initiatives

• Functions as the initial point of contact for enquiries from external and internal clients, professional staff and casual academics, including responding to routine and non-routine queries involving interpretation of policy and procedures

• Assists with spreadsheet preparation for client billing, refund documentation, credit card reconciliations, purchase requisitions according to University financial policy and procedures.

• Competently utilises a range of desktop-based programs and management information systems

• Undertakes slightly complex data entry, retrieval, and document management processes for scheduling and payment of casual academics using the CAHP software

• Liaises with internal and external stakeholders to maintain relationships which support the operational outcomes for the IM

• Other duties as reasonably directed by the supervisor

This role is subject to The University’s Code of Conduct .  

About You  

Candidates require effective administration, coordination and interpersonal communication skills, effective organisational and time management skills and be committed to providing a high level of customer service.

• A degree or diploma with subsequent relevant experience or secretarial administrative experience or an equivalent combination of relevant experience and/or education training.

• Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.

• Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)

• Effective organisational, time management and problem solving skills

• Experience working as a team member in a busy environment.

• Supervisory skills

• Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge

What We Can Offer 

This is a part-time (0.5FTE), fixed term position through until 10 January 2025 at HEW Level 5.  

The full-time equivalent base salary will be in the range $72,212 – $80,430 plus super of up to 17%. The total FTE package will be in the range $84,488 – $94,103 per annum. 

The following flexible employment options may be available for this role: some working from home and variable start or finish times. 

For further information about UQ’s benefits, please visit Why Work at UQ and review The University of Queensland’s Enterprise Bargaining Agreement 2018 – 2021 . 

 
Questions? 

To discuss this role please contact Georgiana Poulter, Director IML, [email protected] and ph. 07 3346 8200.   

For application queries, please contact [email protected] stating the job reference number in the subject line. 
 

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Cover letter addressing the ‘About You’ section  

• Resume 

Please note that you will be asked to add all documents into the one upload box labelled ‘resume’, which is step one of the application form.

To satisfy pre-requisite questions and ensure your application can be considered in full, all candidates must apply via the UQ Careers portal by the job closing deadline or will not be accepted. 

Other Information 

Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 

Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits. 
 

We value diversity and inclusion, and actively encourage applications from those who bring diversity to the University. Our Diversity and Inclusion webpage contains further information if you require additional support. Accessibility requirements and/or adjustments can be directed to [email protected] . 

If you are a current employee of the University, or hold an unpaid or affiliate appointment with the University, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.