Administration Assistant

PRIMARY DETAIL

• Salary Package: $70,536 – $76,022 (HEW 4) p.a. plus 17% employer’s superannuation and annual leave loading
• Appointment Type: 1.0 FTE, Fixed Term (11 month maternity leave cover)
• Mia Mia Child and Family Study Centre, Macquarie University, Wallumattagal Campus (North Ryde
• Start date: Late January 2023
Given the impact of the Australian Government’s COVID-19 border restrictions and visa processing delays, applications from Australian citizens or permanent residents or people currently residing in Australia with full working rights may be prioritised at this point in time

THE ROLE

Reporting to the Director of Mia Mia Child and Family Study Centre, this is an exciting opportunity for a highly driven, dynamic and agile Administration Assistant with operational administration experience to further their career within a collaborative, diverse and rewarding work environment.

The Administration Assistant is responsible for performing front line reception duties at the Centre, including answering phone queries, liaising with families and stakeholders, and greeting and supporting families arriving and leaving. The position is responsible for accurate record keeping, including maintaining wait lists and enrolments and keeping the Centres attendance and immunisation records up to date.

This role also includes overseeing the financial operations of the Centre, as the Administration Assistant processes fees, payments, manages invoices, and manages the Child Care Subsidy (CCS).

The Administration Assistant responds to or appropriately escalates, queries about the centre and its activities to the Director. This position is to commence in late January 2023.

About You

To succeed in this position, the right candidate will be passionate about delivering administrative excellence and take pride in their innovative and collaborative approach to operational delivery. With strong organisational acumen, you will have a proven track record of excellent time management and administrative and customer service experience.

About Us

The Macquarie School of Education is shaping the future of education through transformative learning and research. Our future-facing programs have their foundations in interdisciplinary research, and our curriculum allows students to learn discipline studies from experts across the University. Our strengths in stakeholder engagement and research ensure we are leading the way and enriching the lives of those who graduate, as well as the students who are the eventual recipients of all that we accomplish on campus.

Mia Mia Child and Family Study Centre is a long-day early childhood school with a national and international reputation for excellence in early childhood education and teaching. Mia Mia is the demonstration program for the Macquarie School of Education and provides students, researchers, academics and other educators with premium opportunities for educational training, mentoring, observation and research. Mia Mia is also a site of innovative practice.

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives.

Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we’ve grown to become the centre of a vibrant local and global community.

Connect with us today .

To Apply

To be considered for this position, please apply online by submitting your CV and a separate cover letter that demonstrates how you meet the following selection criteria:

• Qualification or relevant qualification and/ or equivalent experience;

• Intermediate computer skills including Microsoft office, and other database systems; HubHello, MyWaitlist, Concur, WorkDay, Squiz

• Knowledge of the Child Care Subsidy (CCS)

• Time management and organisational skills;

• Experience in providing general and personal assistant administration in a complex environment, preferably in education setting;

• Proven ability to coordinate multiple activities with minimal supervision while delivering to tight timeframes;

• Ability to work autonomously and collaborate with teams;

• Previous demonstrated experience in providing high quality customer service to current families and potential families

• Working with a diverse group of stakeholders

Note: The position of Administration Assistant requires the successful candidate to comply with occupational screening assessment and vaccinations in line with Macquarie Universities health requirements. The position also requires a current and valid Working with Children Check Clearance for NSW. Macquarie University must be satisfied that all background checks, including a criminal record and qualification check are completed.

Position Enquiries:

Director of Mia Mia Child and Family Study Centre, Catherine Jones at catherine.jones@mq.edu.au

Assistant Director of Mia Mia Child and Family Study Centre, Mel Ferris at melinda.ferris@mq.edu.au

General Enquiries:

HR Officer, Emma Todd at emma.todd@mq.edu.

Applications Close:

Sunday, 27 November 2022 (11:59PM AEDT)

If you’re already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you’ll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

27/11/2022 11:59 PM

Equity & Diversity Statement

At Macquarie University, we are committed to providing a working environment where each individual is valued, respected and supported to progress. Our priority is to ensure culture, policies and processes are truly inclusive and that no-one is disadvantaged on the basis of their Aboriginal and Torres Strait Islander identity, gender, culture, disability, LGBTIQA+ identities, family and caring responsibilities, age, or religion. We encourage everyone who meets the selection criteria and shares Macquarie University’s values of scholarship, empowerment and integrity to apply.

Learn more about our progress towards Equity, Diversity and Inclusion.

https://staff.mq.edu.au/work/diversity-inclusion