Administration Assistant

PRIMARY DETAIL

• Opportunity to learn, grow and define your career at a tertiary institution
• Competitive salary with 17% super and close to transport
• Work with a dedicated and supportive team

THE ROLE

The Faculty of Science and Engineering is seeking a full-time, continuing, administration assistant for the School of Engineering. Existing casual and fixed term staff members are encouraged to apply.

Reporting to the School Operations team you will:

• Undertake financial administrative activities including purchasing, invoice payments and reimbursements

• Provide general administrative support to staff, including facilities management, office and IT equipment and website enquiries.

• Coordinate and participate in committees including scheduling meetings, preparing agendas, minutes, and follow ups

• Provide support and work with relevant stakeholders to update and maintain websites and SharePoint sites

• Provide assistance with events and diary management including logistics, room bookings, catering, travel and materials

• Support the onboarding of new staff, post graduate students, honorary appointees, visitors and volunteers

About You

You will have previous experience in an administrative role and enjoy delivering operational and administrative support in a busy environment. You will have excellent attention to detail and be able to communicate and present information clearly to a wide variety of people. You will be a motivated self-starter who can initiate and follow through and enjoy a fast paced, interesting organisation with a passion for customer service.

About Us

The Faculty of Science and Engineering is a young and dynamic faculty driven by the spirit of discovery. Here we nurture the next generation of science and technology innovators. From a handful of students on the University’s first day, the Faculty now serves nearly 6000 students across all our programs.

The School of Engineering offers a broad range of undergraduate and postgraduate courses with a strong research ethos.

Salary package: Level 4 from $70,536 to $76,022 per annum, plus 17% employer’s superannuation. Flexible work arrangements, including flexible start and finish times will be considered for this role.

To Apply

To be considered for these positions, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria:

• Relevant qualification and/ or equivalent experience

• Good computer skills including Microsoft Office and a range of database management systems and applications

• Demonstrated time management and organisational skills, including the ability to coordinate and deliver to deadlines

• Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders

• Excellent attention to detail and a high level of accuracy

Enquiries:  Amanda Holden, School Operations Manager – Engineering at amanda.holden@mq.edu.au

If you’re already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you’ll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

21/10/2022 11:59 PM

Equity & Diversity Statement

At Macquarie University, we are committed to providing a working environment where each individual is valued, respected and supported to progress. Our priority is to ensure culture, policies and processes are truly inclusive and that no-one is disadvantaged on the basis of their Aboriginal and Torres Strait Islander identity, gender, culture, disability, LGBTIQA+ identities, family and caring responsibilities, age, or religion. We encourage everyone who meets the selection criteria and shares Macquarie University’s values of scholarship, empowerment and integrity to apply.

Learn more about our progress towards Equity, Diversity and Inclusion.

https://staff.mq.edu.au/work/diversity-inclusion