ADMIN OFCR 3

Temporary Employment Program

Temporary Employment

69356BR

Job Summary

Operations and Analytical Support
• Manages, plans and administers a range of administrative operations in a small to medium academic department, or a small to medium non-academic department or program.
• Serves as the operations analyst and primary contact for IT, facilities, purchasing and other services for the PEM division and faculty.
• Provides analytical support in all areas of the division’s operations, including clinical data, physician performance data, financial data and/or clinical revenue data. Produces daily, quarterly and annual reports of all metrics as requested bythe PEM Chief and department leadership to support quality improvement efforts and decision-making. • Analyzes internal systems, records and processes to best utilize division resources and provides recommendations to management on ways to improve daily operations; develops new approaches and solutions to complex problems. Conducts research, develops and implements new and changing business processes. Assesses and recommends changes to maintain compliance with federal, state and UCSF requirements and policies.
• Represents and supports the operations and logistics of the PEM division at all sites, helping to achieve the objectives, activities and goals of the division and department.
• Coordinates with DEM HR liaison on logistics for new PEM employees, which include, but is not limited to, email and VPN set-up, site orientation, phone, computer and workstation set-up and any other site specific questions. Manages key distribution, key tracking, badge access and division space.
• Performs and/or oversees special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. May be asked to lead process improvement initiatives.
• Assists PEM faculty members in updating CVs, arranging meetings, processing expense reimbursements, and calendar management. PEM Division Chief Support
• Oversees the design, implementation and maintenance of all administrative systems for smooth and efficient operation of the Chief’s office, including the Chief’s calendar, travel and correspondence.
• Coordinates, prepares, edits and/or composes correspondence, abstracts, grant proposals/applications, letters of support, nomination packets, book reviews and professional papers.
• Organizes ad hoc committees appointed by the Chief on a broad range of issues. Responsible for assisting the Chief in planning of the logistics of meeting which may include arranging schedules, room reservations, refreshments/food and preparation of meeting minutes.
• Provides administrative support to the PEM Chief and PEM faculty.

Department Description

UCSF’s Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

N/A

Preferred Qualifications

N/A

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support, Professional (Non-Clinical), Research and Scientific, Support Services, Temporary Employment

Bargaining Unit

99 – Policy-Covered (No Bargaining Unit)

Employee Class

Temporary Employment

Appointment End Date

10-Mar-2023