Accounts Payable Specialist in Mississauga, Ontario

Job Title: Accounts Payable Specialist

Job Description

We are seeking an experienced Accounts Payable Specialist to join our team. In this role, you will facilitate the matching of invoices with corresponding Purchase Orders (POs) and supporting documentation, request approvals for invoices through our digital portal, and review Accounts Payable (A/P) vouchers and Purchase Orders (POs) prepared by clerical personnel. You will validate invoices for accuracy, collaborate with site staff and vendors to resolve billing discrepancies, and capture applicable discounts to optimize cost savings. Additionally, you will handle A/P phone inquiries, process employee expense claims, review supplier statements, reconcile and distribute petty cash account activity, and undertake various other assigned tasks.

Responsibilities

• Facilitate the matching of invoices with corresponding Purchase Orders (POs) and supporting documentation.

• Request approvals for invoices through our digital portal, liaising with Division or Project Managers as needed.

• Review Accounts Payable (A/P) vouchers and Purchase Orders (POs) prepared by clerical personnel, ensuring compliance with P.O. balances and terms.

• Validate invoices for accuracy in terms of price, quantity, and services billed.

• Collaborate with site staff and vendors to swiftly resolve any billing discrepancies that may arise.

• Capture applicable discounts where applicable to optimize cost savings.

• Handle A/P phone inquiries, providing accurate and timely information to internal and external stakeholders.

• Process and review employee expense claims with precision and efficiency.

• Conduct comprehensive reviews of supplier statements to pinpoint and rectify any account discrepancies.

• Administer the reconciliation and distribution of petty cash account activity, promptly replenishing accounts as needed.

• Undertake various other assigned tasks with diligence and a results-oriented approach.

Essential Skills

• Accounts payable experience

• Invoice processing

• Accounting

• Invoicing

• Purchase order management

• Three-way matching

• Microsoft Excel proficiency

• Experience with VLOOKUPs, IF statements, pivot tables, and data entry

Additional Skills & Qualifications

• Experience with billing discrepancies

• Timberline software experience

Work Environment

The work environment is positive and collaborative, with a family-like culture and regular events such as monthly BBQs. The role offers a good work-life balance with opportunities for career growth and educational advancement. The company takes mental health seriously, providing access to a free in-house therapist with unlimited visits. Safety is a priority, and employees get to work on a variety of projects. The working hours are from 8am to 5pm, totaling 40 hours per week. The location is Mississauga, Ontario, with the first three weeks requiring five days a week in the office, transitioning to three days a week in the office based on performance. The mandatory in-office days are Tuesday and Wednesday. The dress code is business casual, and the team size is six members.

Pay and Benefits

The pay range for this position is $20.00 – $25.00/hr.

Workplace Type

This is a hybrid position in Mississauga,ON.

À propos d’Aston Carter:

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, la chaîne d’approvisionnement et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre réseau expansif pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie-Pacifique et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du Fortune 500. Nous sommes fiers d’avoir remporté le double diamant ClearlyRated Best of Staffing® pour notre service aux clients et aux talents.

La diversité, l’équité et l’inclusion

Chez Aston Carter, la diversité et l’inclusion constituent le pont vers l’équité et la réussite de notre personnel. La diversité, l’équité et l’inclusion (DE&I) sont ancrées dans notre culture par :

• L’embauche des talents diversifiés ;

• Le maintien d’un environnement inclusif par une autoréflexion permanente ;

• La mise en place d’une culture de soin, d’engagement, et de reconnaissance par des résultats concrets ;

• L’assurance des opportunités de croissance pour nos gens.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) pour connaître d’autres options d’accommodement.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.