Accounts Payable Assistant

Apply now Job no:501819
Work type:Nonexempt Staff Full-time
Location:Bethlehem
Categories:Administrative Services, Finance/Accounting

Perform accounts payable and other general accounting duties in the Controllers’ Office.

1. Compile and maintain Accounts Payable records
*Process invoices into the Accounts Payable module of Banner and/or Unimarket.
*Scan invoices and supporting documents and upload into Banner and/or Unimarket.
*Respond to University and vendor inquiries concerning payment of invoices
*Review Wells Fargo e-payable credit card and ACH emails and pull supporting documentation
*Provide support for OneCard air travel and WB Mason payments
*Assist with the closure of purchase orders and liquidating or adjusting encumbrances
*Maintain knowledge of data security best practices; diligently perform agreed-upon security procedures
*Protect Lehigh proprietary and confidential information to prevent wire and bank fraud

2. Work together with Procurement and Controller’s Office staff on process improvement
*Key team member on our implementation of an electronic invoicing system
*Work together with colleagues to improve processes, information flow and communication

3. Perform accounting and admin duties as a member of the Shared Services Admin Support Group
*Maintenance of Banner Finance or General data records
*Support accounting and reporting tasks using Excel, Access, Word and/or other office applications
*Process electronic data uploads, data entry and diagnostic review, scanning
*Customer service and communications with vendors, faculty, staff and students
*Provide administrative support to fiscal year-end balance confirmation process
*Provide support to other Controller’s Office staff in the preparation of monthly reports and reconciliations
*Participate in a rotating schedule of receptionist coverage
*Paper and electronic file maintenance

4. Other duties as assigned

Grade: 6 – 37.5

Position Number: S76640

Special Considerations

The duties of this position may allow the employee to work partially remote as deemed appropriate by the supervisor

Qualifications

High School Diploma or equivalent combination of education and experience; Associates or Vocational/Technical Degree preferred

One to three years related work experience

Excellent communication, interpersonal skills and a high level of customer service required

Excellent attention to detail, organizational skills, time management and sound judgment

Proven ability to manage multiple tasks simultaneously and a high degree of initiative for bringing tasks to completion

Solid analytical, decision making and problem-solving skills

Excellent computer skills with experience using word processing, spreadsheet and database software

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

All Lehigh faculty and staff are required to be fully vaccinated and receive a booster shot six months after their second vaccine; unless they receive an approved medical or religious exemption from the requirement.

Only complete applications will be considered therefore please complete the application in its entirety.  Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised:October 25, 2022 Eastern Daylight Time
Applications close:Open until filled