Accounts Administrator

Please refer to the How to Apply for a Job (for External Candidates)  job aid for instructions on how to apply.

If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).

University Advancement (UA) promotes McGill to its global community and to the public, engaging alumni, volunteers and friends of the University, and building on McGill’s record of fundraising success in support of University priorities.

By joining UA, you can be part of a dynamic, exciting and growing team of professionals that is making an extraordinary impact on the world by advancing the philanthropic and engagement ambitions of McGill University.

To find out more about UA, please visit us at www.mcgill.ca/advancement/ua-careers .

Position Summary

Under the direction of the immediate supervisor, administer accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses, and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit. 

Primary Responsibilities:

• Administers accounts. Acts as resource person and resolves problems. Prepares journal and ledger entries. Processes or monitors the processing of financial and accounting transactions. Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.

• Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting policies and procedures. Maintains up-to-date knowledge of these matters and gives explanations to researchers, staff and agencies.

• Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments and follows up on problems. Audits outstanding items.

• Verifies the completeness and accuracy of documentation.

• Prepares schedules, reports and financial statements. Makes recommendations on budget allocations. Supplies information and documentation to auditors.

• Maintains computerized information systems and participates in their implementation and development to improve efficiency within the unit. Liaises with computer resource persons as required. Sets up and maintains databases and spreadsheets. Enters data and updates information.

• Performs various administrative and clerical tasks according to the needs of the unit. Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons.

• Uses a variety of equipment such as a personal computer, printer, calculator, telephone, photocopier, microfiche reader and fax machine.
  The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description. 
   

Other Qualifying Skills and/or Abilities

• 3 years of proven experience in positions such as accounting assistant, accounts payable, accounts receivable, accounting clerk.

• Bachelor’s degree in a relevant discipline a strong asset.

• Must be client-focused and service-oriented.

• Demonstrated knowledge of accounting practices, organizational skills, and ability to multitask.

• Demonstrated knowledge of the complete accounting cycle.

• Proven ability to prioritize and meet deadlines (agility).

• Accuracy & demonstrated attention to detail.

• Ability to work independently and as part of a team.

• Demonstrated ability to work in a PC environment using word-processing, spreadsheets, pdf editor, email, and database packages, Banner FIS, Crystal Reports.

• Intermediate to advanced Excel skills

• Demonstrated intermediate to advanced written & oral communication skills in English.

• French spoken & read.

• Demonstrates judgement, well thought-out approach when analyzing problems or information.

• Open to learning new skills.
   

Additional Information
Testing may be administered.

Minimum Education and Experience:

DEP – Business Administration 3 Years Related Experience /

Hourly Salary:

(MUNACA Level 08A) $22.09 – $30.49

Hours per Week:

33.75 (Full time)

Supervisor:

Finance Officer

Position End Date (If applicable):

Deadline to Apply:

2022-11-09

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca .