Accounting Technician (Accounting Technician II), CEGE Dean’s Office

Job Summary:

This position is responsible for providing customer service and technical support in all matters concerning Accounts Receivable and for providing a full range of general office support functions related to Financial and Student Service support. Incumbent independently exercises initiatives and judgment in making decisions consistent with standard practice and established guidelines.

Duties and responsibilities

• Review all Accounts Receivable balances. Run monthly A/R reports from PeopleSoft, analyze outstanding account balances for validity. Reconcile and trouble shoot problem registrations and accounts. Set up and maintain monthly collection spreadsheets, compose collection letters for delinquent accounts, record holds on student records. Act as liaison to outside collection agencies and SAO. Assist on special projects as assigned.
• Reconcile deposits and record bulk deposits in log. Reconcile A/R and revenue account records to general ledger. Reconciling factors liaise with general accounting.
• Provide customer service support to Student Services and Program Specialists. Communicate with students regarding account balances, as necessary. (Alphabetical split between Accounting Techs – this position primary A-M/backup N-Z)
• Post all discounts, adjustments or manual transactions to Students financial accounts. Respond to all declined credit cards and dishonored checks. (Alphabetical split between Accounting Techs – this position primary A-M/backup N-Z)
• Process invoicing for the College, including 3rd parties. Maintain invoice records and Accounts Receivable spreadsheet for invoicing. (Alphabetical split between Accounting Techs – this position primary A-M/backup N-Z)
• Process all purchase requisitions for the college. Ensure that each requisition is complete before submitting to the Procurement Office. Train new employees on requisition requirements. Apply invoices to purchase orders when submitting to A/P. (Alphabetical split between Accounting Techs – this position primary A-M/backup N-Z)
• Alternate between primary and backup to distribute daily mail. Alternate between primary and backup to pick up and distribute payroll checks to CEGE self-support. Testing in PeopleSoft when modifications are made. Other classification-related duties as assigned.

Minimum Qualifications: Required Education and Experience

• Equivalent to three years of progressively responsible financial record-keeping experience which has provided the knowledge and abilities required for this position. Any equivalent combination of education and experience.

Required Qualifications

• Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices;
• Be able to apply accounting procedures and practices to the analysis of basic accounting problems;
• Analyze and interpret accounting data;
• Apply problem solving techniques in finding solutions to basic accounting problems;
• Understand and apply applicable rules, regulations, policies, and procedures;
• Must demonstrate proficiency with Microsoft Excel and Word, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid;
• Work independently; and make sound decisions and recommendations regarding accounting activities.

Preferred Qualifications

• Bachelor’s degree with a major in accounting, business administration, finance or a closely related field.
• Knowledge of PeopleSoft preferred.
• Ability to exercise considerable judgment, initiative and independence to achieve results.
• Possess verbal communication skills to effectively communicate with students and colleague

Compensation and Benefits

Anticipated Hiring Range: $3,688 – $4,200 per month

Classification Salary Range: $3,688 – $6,122 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Position Information:

Work status: Full-time/Non-Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am – 5:00 pm)

Summer schedule: Monday through Thursday (7:00 am – 5:30 pm)       

The application deadline is March 28, 2024

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver’s License is required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver’s license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at [email protected].

Smoking

CSUSB is a smoke and tobacco-free campus.  See policy at  https://calstate.policystat.com/policy/6591951/latest/ .

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act