Accounting/Purchasing Assistant II (Remote) – Neurology

Scheduled Hours
40

Position Summary
Position handles all aspects of purchasing. Maintains journals, reconciles and reports Accounts Receivable, processes daily cash receipts, divisional audits, and departmental accounts.

Job Description

Primary Duties & Responsibilities

• Orders supplies and equipment, making price and specification comparisons and accepts bids.
• Maintains receipts and refunds on Financial System and IDX and resolving outstanding items.
• Prepares journals to allocate income, verifying accuracy of refunds, discounts, corrections and charges to the correct divisional account.
• Handles maintenance contracts and renewals reviewing and updating as needed in coordination with appropriate personnel and processes payment of services and goods received in areas of responsibility by appropriate documentation or process.
• Performs various audits within the division and maintains receipts of daily deposits.
• Maintains files, varied accounting reports and purchasing documentation.
• Processes payments from mail and lock box, tracking daily receipts.
• Performs receiving functions for supplies or equipment not on purchase orders and monitors incorrect orders and damaged goods from vendors, returning for merchandise credit or replacement merchandise.
• Other Functions:
  • Assists with/handles special projects, annual budget and operating statements.
  • Distributes paychecks, handles petty cash and distributes monthly payroll calendars.
  • Monitors reports for the department and the University. 

Preferred Qualifications

• Bachelor’s degree.
• Working knowledge of general office equipment and computers with accounting, including experience in FIS system utilization or other related financial system/s.
• Effective verbal, written and interpersonal communication skills.
• Effective organization skills with ability to prioritize work.

Required Qualifications

Equivalent of high school diploma, with some college accounting course work, and five years of experience in accounting/purchasing, or the equivalent of five years of related college level education and experience in accounting, finance, purchasing and/or bookkeeping.

Grade
G06-H

Salary Range
$17.14 – $25.70 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions
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