Accounting Operations Specialist
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Located in Mississauga, ON
Salary: $24
JOB SUMMARY
The Accounting Operations Specialist plays a key role in supporting the Financial Controller managing Accounts Payable, and month end financial records, cash flow activities, and interdepartmental coordination. You will work closely with Engineering, Sales, and Operations to ensure seamless financial workflows from quote to cash, vendor management, and compliance with Canadian regulatory requirements.
Key Responsibilities
Accounts Payable (AP)
- Support Operations by reviewing daily vendor purchase orders (POs) and ensuring accuracy between POs, invoices, and receiving documents.
- Review, code, and process all vendor invoices on a weekly basis.
- Ensure timely vendor payments aligned with contract terms, commitments, and cash-flow priorities.
- Maintain vendor portals, files, and supporting documentation.
- Foster positive vendor relationships, respond to inquiries, and resolve discrepancies.
- Process employee expenses, recurring facility payments, and company loan obligations.
- Assist department leads in monitoring weekly expenses and staying aligned with profit targets and financial policies.
Accounting, Controls & Records Management
- Maintain accurate books of account, including journals, general ledger entries, and financial documentation.
- Investigate and resolve discrepancies, errors, and inconsistencies within financial records.
- Support month-end and year-end activities, including payroll, bank reconciliations, accruals, and reports.
- Uphold internal controls, accounting policies, and financial procedures.
- Perform daily cash controls, monitor bank balances, and support short-term cash flow planning.
- Ensure compliance with Ontario and Canadian regulatory requirements (CRA payroll, HST, WSIB, etc.).
JOB SPECIFICATION
Education
- Bachelor’s degree in accounting, Finance or related field
- MBA, CPA or CFA preferred.
Experience
- Three (3) to five (5) years of experience in similar position
Skills
- Languages: Fluency in English required, Spanish, Cantonese, French or Arabic a plus.
- Strong problem-solving and decision-making abilities.
- Strong communication skills and ability to collaborate across departments
- Excellent attention to detail, organizational skills, and ability to meet deadlines.
- Strong understanding of accounting principles, reconciliations, and financial workflows
- Experience with NetSuite and Monday.com (strong asset).
- Experience supporting Operations with vendor POs and Sales/Engineering teams with quotes and sales orders.
- Proficiency with cloud based financial tools and MS Excel.
Core Competencies
- Full cycle accounting and compliance
- Experience supporting Operations with vendor POs and Sales/Engineering teams with quotes and sales orders.
- Process improvement and systems optimization
- Financial analysis and reporting
- Physical Requirement
- Prolonged periods of sitting and computer use
- Ability to work effectively in a standard office environment.
- Working Conditions
- Full-time office-based position.
Express Office: Etobicoke
5409 Eglinton Avenue West
Suite 103
Etobicoke, ON M9C 5K6
Email us
Apply Now
Accounting Operations Specialist
Share
Located in Mississauga, ON
Salary: $24
JOB SUMMARY
The Accounting Operations Specialist plays a key role in supporting the Financial Controller managing Accounts Payable, and month end financial records
,
cash flow activities, and
interdepartmental coordination. You will work closely with Engineering, Sales, and Operations to ensure seamless financial workflows from quote to cash, vendor management, and compliance with Canadian regulatory requirements.
Key Responsibilities
Accounts Payable (AP)
- Support Operations by reviewing daily vendor purchase orders (POs) and ensuring accuracy between POs, invoices, and receiving documents.
- Review, code, and process all vendor invoices on a weekly basis.
- Ensure timely vendor payments aligned with contract terms, commitments, and cash-flow priorities.
- Maintain vendor portals, files, and supporting documentation.
- Foster positive vendor relationships, respond to inquiries, and resolve discrepancies.
- Process employee expenses, recurring facility payments, and company loan obligations.
- Assist department leads in monitoring weekly expenses and staying aligned with profit targets and financial policies.
Accounting, Controls & Records Management
- Maintain accurate books of account, including journals, general ledger entries, and financial documentation.
- Investigate and resolve discrepancies, errors, and inconsistencies within financial records.
- Support month-end and year-end activities, including payroll, bank reconciliations, accruals, and reports.
- Uphold internal controls, accounting policies, and financial procedures.
- Perform daily cash controls, monitor bank balances, and support short-term cash flow planning.
- Ensure compliance with Ontario and Canadian regulatory requirements (CRA payroll, HST, WSIB, etc.).
JOB SPECIFICATION
Education
- Bachelor’s degree in accounting, Finance or related field
- MBA, CPA or CFA preferred.
Experience
- Three (3) to five (5) years of experience in similar position
Skills
- Languages: Fluency in English required, Spanish, Cantonese, French or Arabic a plus.
- Strong problem-solving and decision-making abilities.
- Strong communication skills and ability to collaborate across departments
- Excellent attention to detail, organizational skills, and ability to meet deadlines.
- Strong understanding of accounting principles, reconciliations, and financial workflows
- Experience with NetSuite and Monday.com (strong asset).
- Experience supporting Operations with vendor POs and Sales/Engineering teams with quotes and sales orders.
- Proficiency with cloud based financial tools and MS Excel.
Core Competencies
- Full cycle accounting and compliance
- Experience supporting Operations with vendor POs and Sales/Engineering teams with quotes and sales orders.
- Process improvement and systems optimization
- Financial analysis and reporting
- Physical Requirement
- Prolonged periods of sitting and computer use
- Ability to work effectively in a standard office environment.
- Working Conditions
- Full-time office-based position.
Express Office: Etobicoke
5409 Eglinton Avenue West
Suite 103
Etobicoke, ON M9C 5K6
Email us
Apply Now
Share
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