Accounting Data Specialist

Posting Details
Position Information

Department/College	Business Office
Position Title	Accounting Data Specialist
Job Category	Staff
Posting Number	00367
FLSA	Non-Exempt
Full or Part Time	Full-Time
Other
Temporary	No
If Temporary, number of months

Position Summary Information

Duties	Accounting Data Specialist is responsible performing accounts payable and basic accounting duties associated with the daily activities of the Business Office as needed to assure the financial operations function in an efficient, orderly, and lawful manner. Responsible for the issuance of purchase orders after proper approvals. Responsible for auditing vendor invoices to ensure accuracy and that proper approval procedures are followed. Responsible for ensuring proper documentation for Vendor Disclosure Statements for applicable purchase orders over $5,000. Responsible for maintaining vendors in Banner to ensure accurate information. Assist with purchasing and accounting reporting matters as needed. Assist with the preparation and maintenance of bid files. Help prepare materials for and serve as the record keeper for the Budget Advisory Committee and the Board of Trustees Finance and Facilities Committee. Relieve Vice President and Assistant Vice President of Financial Affairs of detail responsibilities. Create and modify documents using established software. Responsible for routine correspondence including letters, memoranda, and reports as directed by the Vice President. Maintain hard copy and electronic files of all correspondence. Manage incoming and outgoing mail and maintain a record of all funds received on a daily basis. Distributes incoming mail for Financial Affairs to appropriate recipient. Arrange appointment to maximize time efficiency; allow decision making time when possible. Complies with all policies of the University. Demonstrates flexibility and adaptability to changing work scope and tasks based on need. Proactively engages in problem solving related to tasks in this position with internal and external people. Actively works towards building cooperative and collaborative relationships with peers and internal faculty and staff. Maintains “open door” to internal and external customers. Identifies opportunities for improvements to work practices and offers viable solutions Routinely practices self-monitoring by assessing self to make improvements or take corrective action to improve performance. Completes other tasks as assigned.
Qualifications	Associate’s Degree, or equivalent (60 semester hours) in Business or Accounting from a regionally accredited institution preferred. Applicable governmental accounting experience may be considered in lieu of degree. Strong mathematical and analytical skills. Proficient use of the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Strong interpersonal skills and the ability to work well with students, faculty, staff and outside customers. Effective oral and written communication skills. Experience using Banner.
Salary Schedule	Salary Band: N130 To view salary schedules, visit: https://www.athens.edu/about/offices/human-resources/salary-schedule-tables/ Salary will be commensurate with experience and qualifications.

Posting Detail Information

University Information	Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by OnlineU.org for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges. Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society’s “Top 20 Events in the Southeast” including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.
EEO Statement	Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.
Background Check Statement	In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.
Close Date
Open Until Filled	Yes
Special Instructions to Applicants	Unofficial transcripts should be from the college or university which verifies minimum qualifications for the position. Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended. Please provide contact information for three professional references on your application. Include correct email addresses if available.
Additional Information	Athens State University participates in the E-verify System to verify employment eligibility for all newly-hired employees. To view details or to apply, visit: https://jobs.athens.edu/ Review of applications will begin as soon as possible and remain “open until filled”. For assistance, contact the Human Resources Office at 256-216-3333 or email us at employment@athens.edu.

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