Accounting Assistant – 517799

Pay Grade/Pay Range:  55 Hourly (non-exempt) – Minimum – $ 12.88 Midpoint – $ 18.81

Department/Organization: 502304 – Accounts Payable

Normal Work Schedule: Monday – Friday 8:00am to 5:00pm

Job Summary: Under general supervision, performs a variety of specialized or technical accounting support services following established procedures.

Additional Department Summary: This position is responsible for creating and maintaining all vendor information to ensure that University invoices and reimbursements are processed within a timely and accurate manner while adhering to State and Federal rules and regulations as well as University policies and procedures. Responsible for vendor updates including verifying the validity of vendor banking information changes. Ability to analyze banking information provided to make decisions impacting vendor payments in an area prone to fraudulent activity. At the same time, providing assistance regarding W-9 information to ensure the University of Alabama is in compliance with tax laws, and Federal 1099 reporting requirements. Communicates with customers using phone, email, Zoom, Teams, and/or other web-based screen sharing tools.

This position may be eligible for remote work.

Required Minimum Qualifications: High school diploma or GED and two (2) years of accounting or bookkeeping experience; OR an Associate’s degree and one (1) year of accounting or bookkeeping experience; OR a Bachelor’s degree with some accounting or bookkeeping experience.

Skills and Knowledge: Exceptional written and verbal communication skills. Working knowledge of basic accounting skills and the ability to organize work and time in efficient manner. Proficient computer skills to include word processing, spreadsheet applications, personal computing networks and internet software. Ability to work effectively in a team environment and with a diverse population. Must have the ability to work effectively under stress and high levels of activity. Ability to make decisions based on careful analysis and thoughtful judgements. Must have the ability to work effectively under stress and high levels of activity.

Preferred Qualifications: Working knowledge of 1099 rules and regulations. Accounts Payable experience. Degree in business or accounting related field.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. “EEO is the Law” Poster