Accountant II

Accountant II (002001)

The Student Health Care Center at The University of Florida within the Department of Community Health and Family Medicine (CHFM) is seeking an Accountant II. Responsible for ensuring appropriate internal controls in all financial processes and procedures. Performs account reconciliation and produce monthly and quarterly financial reports for all SHCC-related finances; Compile, analyze and keeps record of historical data.  The Accountant II will analyze revenue and expenditure trends, recommend appropriate budget levels and expenditure control measures. This position is responsible for compiling all reporting requests from General Accounting Reviews, analyzes and approves expenditures, and monitors fund balances.  The Accountant II provides continual account analysis to ensure accuracy of accounting methods and appropriate use of funds confirms compliance with all grant/contract requirements and University policies and procedures. This position will research and work with appropriate departments to resolve discrepancies in accounting data which includes internal auditing and analyzing fiscal data.  The Accountant II will serve as liaison with UF and UF Health financial offices and department personnel, and will perform other related financial accounting activities as needed.

Reporting and Reconciliation:

• Responsible for compiling the monthly, quarterly and yearly financial reports, for review and approval.
• Reviews, analyzes and approves expenditures, and determines fund balances; ensures compliance with all grant/contract requirements and University policies and procedures.
• Researches and works with appropriate departments to resolve discrepancies in accounting data which includes internal auditing and analyzing fiscal data.
• This position works with both UF and FCPA General Ledgers.
• Responsible for preparing the quarterly and yearly A/R and A/P reports for the Finance/Accounting Division-Auxiliary Operations at UF.
• Responsible for the SHCC yearly inventory plan and reports for the Finance/Accounting Division at UF.
• Analyzes and provides data for the published Annual Financial Report.
• Gathers and prepares yearly Write-Off information to send to Treasury Management.
• Responsible for preparing and finalizing the Overhead amounts yearly for the UF Budget Office.
• Maintains trends, graphs, and historical data.

Budgeting and Projections:

• Compiles and analyzes historical trends, anticipated revenue, and expense projections both annual budgeting and longitudinal forecasting
• Enters Departmental Budgets (Salary, FTE, TBAs, Distributions, Expenses, Overhead) into both UF and UF Health budgeting systems for yearly spending.
• Maintains a shadow system supporting all information entered.
• Reviews and calculates projected Health Fee and prepares all financial data for Health Fee Committee presentations

Liaison to outside departments:

• Works as a senior liaison with UF and UF Health financial offices and department personnel for all fiscal-related inquiries.

Processing / Reviewing:

• Processes transfers when needed within the UF system.
• Handles Dept. ID allocation and account issues.
• Processes error corrections in PeopleSoft.
• Reviews and approves Purchase Order request and P-card charges.

Other Duties:

• Serves as a back up to other positions within the Finance Office.
• All staff are cross trained in each position in case of vacation, or extended leave.
• Areas to cover when needed: Cashier, Depositor, A/R, A/P
• Other duties may be required based on the needs of the department and the organization.
• Policies and Procedures are produced as needed throughout the year to adhere to general accounting practices.

Responsibilities:

• Must interpret and adhere to Local, State and Federal policies related to financials or accounting practices
• Aware of personnel, patient and financial data that must be kept confidential at all times to ensure adequate functioning of the Student Health Care Center and adhere to Local, State and Federal guidelines.

About Gainesville Florida:

Gainesville (http://cityofgainesville.org ) is home to Florida’s largest and oldest university and serves as one of the state’s centers of education, medicine, cultural events and athletics. Gainesville is also the largest city in Alachua County and is the county seat, with approximately 269,000 residents county-wide. The city provides a full range of municipal services, including cultural and nature services and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a regional airport, and a 72-par championship golf course. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville’s numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban “forest,” Gainesville is one of the most attractive cities in Florida. It is a hidden gem in North Central Florida that is within a couple hours to major cities such as Orlando, Jacksonville, and Tampa. We are in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day’s drive to beaches, nature preserves, and water-based activities. We have warm weather much of the year, allowing for outdoor activities almost year-round. Due to the diverse atmosphere generated by The University of Florida and UF Health Shands who are the leading employers in Gainesville, Gainesville is also a wonderful place to raise a family. For more information about Gainesville, FL please go to: The Guide to Greater Gainesville   Explore Gainesville in 60 seconds

Our Commitment to Diversity, Equity, and Inclusion:

The University of Florida College of Medicine is committed to diversity, inclusion, and heath equity through the efforts of actively finding, developing, and including the best talent to support our vision of being “a premier institution focused on promoting health and alleviating human suffering through exceptional education, discovery, innovation and patient-centered health care of the highest quality.”

The University of Florida is an Equal Opportunity Employer. The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information, and veteran status in all aspects of employment including recruitment, hiring, promotion, transfers, discipline, terminations, wage and salary administration, benefits, and training.

The salary range is between $45,000 to $55,000 and is commensurate with skills and experience.

A bachelor’s degree in an appropriate area of specialization and two years of appropriate experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.

• Employee is expected to work independently and receives direction from the supervisor on an as needed basis.
• Expected to be proactive in work projects and improving department efficiencies
• Thorough working knowledge of PeopleSoft modules. MS Office suite especially Excel
• Strong technical knowledge of accounting principles, general ledger, revenue and expenses, balance sheet and trial balance.
• Ability to balance and reconcile fiscal records and general ledger to the subsidiary ledger.
• Ability to communicate effectively, both verbally and in writing.
• Ability to create, compile fiscal and ad hoc reports.
• Ability to work productively, independently, problem solve, and prioritize tasks in order of importance; operate a computer, calculator, copier, and fax machine.

• This position does not qualify for visa sponsorship
• In order for your application for this position to be considered complete, you must upload a resume, and a cover letter
• Be available to attend occasional 7:00 am meetings
• This position consists of predominately computer work, able to sit for extended periods of time
• Be able to transport himself/herself to various training activities and meetings.
• Monday through Friday, 8 a.m. to 5 p.m. Hours and days may vary due to peak season activities.

• This is a time-limited position: Which is defined as an appointment to a position funded by contract and grant, auxiliaries, or local funds, as appropriate, for a particular project, enterprise, or specified period. Such designation must be made to the position at the time of recruitment. A time-limited position shall have the same rights as a position with a regular appointment modifier, except such position shall not have rights provided for layoff, recall, and notice of non-reappointment. However, this is not a temporary position.

Post offer requirements:

• Criminal background check
• Education and experience check

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.