Accountant II

Accountant II

Perform account analyses, trend data, and model scenarios.  Analyze budgeted funding sources to actual funding sources and distributions.  Provide information in support of the budget to senior leadership.  Prepare monthly income analysis journal entry to distribute clinical income to divisions.  Prepare regular journal entries for the Development Fund.  Meet monthly deadlines and reconcile entries.  Prepare required schedules for year-end and maintain all supporting schedules.
Manage non-patient accounts receivable, tracking by contract, budget, and aging.  Perform follow up activities and reconciliations; prepare deposits for all accounts in the Department.  Responsible for monitoring outstanding accounts receivable and reconciling payments to FCPA/Deans Office ledgers and UF accounts.  Receive documentation from Executive Director for Shands cost-share program and prepares monthly invoices. Update and create new vendors for payments within our department. Manage all high school sponsorships and advertising budgets.  Create invoices for cost-sharing programs and ensure all payments are received. Maintain payments and reimbursements for Valet Services rendered at OSMI.
Assure good internal controls over all of Department of Orthopaedics assets; recommend improved efficiencies in processes for the Department.  Perform internal audits and recommend improvements in other departmental business functions such as purchasing, accounts receivable, accounts payable, payroll, etc.
Oversee the daily processes of p-card accounting, purchase orders, and travel of non-UF employees and UF employees.  Provide ad hoc reports of accounting of all funds being used to ensure proper accounting was applied.  Utilize familiarity with the policy and procedures set by UF and chartfield accounting in PeopleSoft.  Perform year-end audit on all PO’s and transactions to ensure final expenditures have met university’s guidelines. Maintain all internal accounting for monthly reconciliation.

Manage Orthopaedics FGP Clinical Accounts Payable and Inventory Supply. Also reconcile all Clinical Financials and report monthly on budget variances. Also responsible for the collection, allocation and payment of all clinical invoices for supplies, labor, and misc. Responsible for vouchering all invoices through the new FCPA PN3 system.  Must input the correct account code and assign appropriate department to be charged.  Responsible to ensure that packing slips are signed off in the ENVI system prior to paying the invoice in the PN3 system.  This involves direct contact with managers within the FGP. Responsible to track payments to ledgers. 
Backup to the space allocation for the department; ensure that all space is properly allocated to the correct faculty/staff/and department for reports that are given to the Space Division of the University of Florida.  Meet with the each employee to ensure the correct allocation of each room and space assigned to the Department of Orthopaedics.

Backup to the effort reporting and the faculty assignment reporting for the department; Assist in completing quarterly faculty assignment reports as well as effort reports at the end of each semester for reporting to the Dean’s Office as well as the State of Florida. 

Any other duties as assigned by Supervisor or Associate Director as needed for the operation of the Department. Associate

Bachelor’s degree in an appropriate area and two years of relevant experience.

EXPERIENCE
– Background in accounting (required) [preferably in an academic health center]
– Experience using PeopleSoft accounting functions
KNOWLEDGE
– Knowledge of payroll distributions and thorough understanding of how they are related to the budget
– Knowledge of Microsoft Office (Excel, Word, and Access)
– Knowledge of database software/applications
– Knowledge of financial software/applications
– Thorough understanding of UF and FCPA accounting policies and procedures

Proper phone etiquette

Customer Service/Relations with Vendors

Ability to multi-task
ABILITIES
– Analytical problem-solving abilities (required)
– Ability to deal with people individually and in-group situations (essential)
– Ability to analyze data
– Ability to summarize data in reports/graphs/etc.
– Ability to generate reports in Enterprise Reporting
OTHER QUALIFICATIONS
– Inquisitiveness (required)
– Initiative (required)
– Judgment (required)
– Self-management (required)
– Problem anticipation problems (required)

In order to be considered, you must upload your cover letter and resume.

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

This is a time limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.