Academic Scheduling & Instructor Support Coordinator (6 Month Term)

Date Posted: 07/04/2024

Req ID: 38536

Faculty/Division: Faculty of Kinesiology & Physical Education

Department: Faculty of Kinesiology & Physical Education

Campus: St. George (Downtown Toronto)

Position Number: 00038703

Description:

About us:

The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses. In achieving this vision, the Faculty is guided by values of integrity, respect, equity and diversity. kpe.utoronto.ca

Your opportunity:

The Faculty of Kinesiology & Physical Education Registrar & Student Services Office is charged with supporting the academic needs of over 1,100 undergraduate and 100 graduate degree students enrolled annually, as well as the 80+ teaching staff who deliver over 150 undergraduate and graduate courses each year.

Working as an integral part of the Registrar’s Office team, the Academic Scheduling & Instructor Support Coordinator is responsible for providing effective and efficient service and support to Faculty and students. The incumbent is responsible for all academic program scheduling, maintains the Faculty instructor handbook, provides administrative support to the Faculty’s petitions and appeals, and coordinates the annual update and production of the Faculty Academic Calendar.

Your responsibilities will include:

• Collecting and organizing course and/or room requirements for scheduling
• Troubleshooting timetabling and/or room booking conflicts
• Maintaining course information on student information systems
• Preparing and disseminating examination timetables
• Determining logistical details required for alternative arrangements to accommodate exam conflicts for students
• Acting as the first point of contact for KPE undergraduate and graduate instructors for their administrative and logistical needs.
• Keeping well-informed on University programs, policies and procedures
• Liaising with academic units and stakeholders to support academic calendar production initiatives

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience.
• Minimum two years in an academic environment.
• Experience using academic course scheduling software such as CLASS, Fusion and Infosilem.
• Experience in supporting faculty and working in a student service environment.
• Strong sense of professionalism and a high level of customer service delivery is essential.
• Excellent verbal and written communication, interpersonal, and organizational skills.
• Demonstrate tact, discretion and sensitivity when dealing with confidential matters.
• Demonstrated decision-making skills in a fast-paced, dynamic environment.
• Strong computer skills and aptitude in word processing, spreadsheets, database management and website maintenance.
• Strong research and analytical skills, ability to understand and apply information, regulation and guidelines.

To be successful in this role you will be:

• Communicator
• Cooperative
• Efficient
• Multi-tasker
• Organized
• Problem solver
• Tactful

Note: This is a 6 month term position.

Closing Date: 07/15/2024, 11:59PM ET

Employee Group: USW 

Appointment Type: Budget – Term 

Schedule: Full-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 09 — $65,407 with an annual step progression to a maximum of $83,646. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 

Job Category: Registrarial Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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