Academic Programs Coordinator

Stanford University is one of the world’s premier academic and research institutions, devoting tremendousintellectualandphysicalresourcestowardthebettermentofhumanity.AsamajorSilicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.WebelieveStanford’sfuturesuccesswillbeshapedbythediverseperspectives,unique experiences, and inclusive culture of its community.

Founded when the university opened in 1891, the Cantor Arts Center is an established resource for teachingandresearchoncampus,andforthebroaderBayAreacommunity.TheCantor’scollection spans5,000yearsandincludes41,000worksofartfromaroundtheglobe,andthemuseumpresents some15specialexhibitionseachyear.In2014,theAndersonCollectionatStanfordUniversityopened next to the Cantor Arts Center, featuring a world-class collection of modern and contemporary American paintings and sculpture including Bay Area Figuration, Abstract Expressionism, and Light and Space Minimalism.

ReportingtotheDirectorofAcademicandPublicPrograms,theAcademicProgramsCoordinatorwill provideadministrativeandoperationalsupporttotheCantorArtsCenterAcademicProgramsworking under general supervision. This position will be the point person for general duties regarding Academic Programs including Cantor-Anderson Student Guides, Cantor Scholars, the Geballe Prize, Summer Internships, Cantor Curatorial Fellows, and other programs as needed.

• Respond to inquiries regarding Academic Programs, determine and take appropriate action as required. Serve as a resource regarding Academic Program policies and procedures.
• Manage scheduling, logistics, and technical aspects of Academic Programs, operating talks, seminars, conferences,andsymposia,includingrecommendingvendorsforservices,overseeingtheproduction and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Coordinate scheduling and other logistical matters for guest speakers and visiting artists.
• Develop and strengthen partnerships with student groups and campus partners for Museum Nights, a social event for Stanford students in support of content development.
• Draft and/or generate routine communications; organize and distribute Academic Program (Student Guides)coursematerialsincludingsyllabusandreadings.
• Distribute calls for applications and manage incoming applications for Academic Programs. Schedule and coordinate meetings related to Academic Programs with both internal museum colleagues and external vendors/participants.
• AssistwithtrainingStudentGuides,includingleadingsmalldiscussionandworkshopgroups, developing and training students on best practices regarding in-person gallery tours, technical aspects of virtual tours, and accessibility. Manage Student Guides tour schedules.
• Assist in developing and managing shared training involving Student Guides and volunteer docents
• Work with Marketing & Communications to update website information related to Academic Programs.
• May perform human resources transactional support, including manage hiring paperwork for students.
• May assist with research and outreach for Academic Programs. Assist the Assistant Curator of Academic Engagement with researching models and best practices for curricular and student-curated exhibitions, as well as campus academic outreach and strengthening campus academic partnerships.

• High school diploma and three years of administrative experience, or combination of education and relevant experience.
• Proficientcomputerskillsanddemonstratedexperiencewithofficesoftwareandemail applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task
• Diversity,EquityandInclusion:Demonstratescommitmenttopromotingandsupportingan environmentofdiversityandinclusion.

WhyStanfordisforYou

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• Acaringculture.We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world- class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun.Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law