Academic Program Coordinator

Job title:

Academic Program Coordinator

Company

IES Abroad Vienna

Job description

The Institute for the International Education of Students, or IES Abroad, is a non-profit study abroad organization with headquarter in Chicago, USA that administers study abroad programs for U.S. college-aged students. Founded in 1950 in Vienna, as the Institute of European Studies, the organization has since been renamed to reflect additional offerings in Africa, Asia, Oceania, and Latin America. The organization now provides more than 125+ programs in 19 countries and 33 cities. Over 115,000 students have studied abroad on IES Abroad programs since its founding, with more than 6.000 students studying abroad each year. For more information about IES Abroad, visit: .Ihre AufgabenThe Academic Program Coordinator for our Study Abroad Program plays a pivotal role in ensuring the seamless execution of our academic offerings at the Vienna Center. This involves overseeing over 80 course offerings for more than 250 students per semester, taught by more than 70 adjunct faculty members. The job includes a combination of administrative tasks, communication duties, and student advising responsibilities. The Academic Program Coordinator’s role is essential to providing a cohesive teaching and learning experience for both the Vienna Center students and faculty members.Key Responsibilities:

• Faculty Communication and Engagement:

• Acts as the primary contact point for inquiries by faculty and liaises between them and the Center’s academic team.
• Assists with recurring academic procedures and processes, including class scheduling, class excursions, and faculty meetings.
• Communicates all relevant information and academic policies to faculty on behalf of the Academic team.
• Organizes new faculty onboarding and conducts orientation sessions for new faculty members prior to the start of each semester and provides ongoing support for faculty throughout their appointment.
• Student Advising:

• Throughout the semester, assists in the academic advising process
• Provides support and guidance to students, helping them navigate academic requirements and course selections.

Ihr Profil

• An undergraduate degree or higher
• Excellent English and German skills
• Proficiency in Microsoft Office Suite
• 2-3 years relevant work experience, preferably in an academic or administrative environment

Requirements:

• Valid Austrian work permit
• Willingness to work overtime and weekends when necessary

Key Competencies:

• Excellent interpersonal competencies and the ability to work collaboratively with faculty, staff, and students.
• Highly skilled at managing multiple projects, priorities, and deadlines effectively.
• Attention to detail and a problem-solving attitude.
• Ability to communicate efficiently and professionally.

Wir bietenThis position offers an excellent professional opportunity for a motivated individual looking to work in a higher education environment with a strong international profile. At IES Abroad Vienna, we take pride in offering a convivial, collaborative, and high-performing team culture focused on providing a transformative study abroad experience for our students. This position is a temporary parental leave replacement with a possibility of extension. It is a full-time appointment for 38.5 hours/week and a minimum gross annual salary of 43,000€.

Expected salary

Location

Wien

Job date

Sun, 15 Sep 2024 05:18:13 GMT

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