Academic Program Assistant

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• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Electrical Engineering (EE) in the School of Electrical Engineering and Computer Science at Penn State is seeking an energetic, detail-oriented, and organized individual to serve as an Academic Programs Assistant for our Graduate Program. This position (Administrative Support Assistant 3) will serve as the main point of contact for potential and incoming graduate students for admission-related inquiries and communications.

Duties include, but are not limited to:

• Admit students in GRADs system.

• Ensure transcripts and other required documentation are complete.

• Manage and track all Electrical Engineering Graduate student admissions.

• Manage Electrical Engineering’s graduate admission cycle process.

• Advertise and schedule rooms for Comprehensive and Thesis exams.

• Give access to and track qualifying exams.

• Schedule and track American English Oral Communicative Proficiency (AEOCPT) tests for teaching assistants.

• Track Scholarship and Research Integrity (SARI) Requirements for all EE Grad students and communicate with students on progress or deficiencies.

• Coordinate program-specific SARI seminars.

• Communicate with the Graduate School and International Student & Scholar Advising (ISSA) as needed.

• Assist in coordinating EE’s Graduate Student Open House and Graduate Student Orientation.

This position typically requires a High School Diploma or higher plus two years related experience, or an equivalent combination of education and experience. Knowledge of or the ability to learn Penn State’s systems such as LionPATH, GRADs, O365 Suite, 25LIVE/CollegeNET, SAP/Concur is desired.

The following background checks must be successfully completed for this position: 

This position will require successful completion of standard background checks. 

The College of Engineering is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

 

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in 

all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.  

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Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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