Academic Facilities Specialist

84469BR

Campus: Downtown Phoenix

Academic Facilities Specialist

Job Description

Under general supervision, coordinates the facilities functions related to the College of Health Solutions. These functions include but are not limited to coordination of key assignments, combination lock codes and Lenel/ISAAC system access; maintains facilities information databases; assigns space for employees; coordinates building maintenance; and other functions as designated by unit administrator.

Job Family

Building & Equipment Maint

Department Name

CHS Business Solutions

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

40,000 – 55,000 per year; DOE

Close Date

04-October-2022

Essential Duties

• Works closely with the College of Health Solutions and university administration to coordinate all departmental facilities activities to ensure adherence with college and university policies, practices and regulations.
• Researches building database for available space and coordinates room assignments for all incoming staff and faculty, as well as for new postdoctoral hires and research assistants.
• Performs clerical functions with personal computer and appropriate software for all activities associated with issuing keys, assigning codes for combination locks, activating ISAAC card access, and handling purchase orders and invoices.
• Maintains detailed databases with appropriate software for room assignments, key information, issued codes, and card activations.
• Works closely with the key office to provide documentation for lost keys.
• Maintains security levels by frequent follow-up on key returns and removal of codes and access when no longer needed. Works closely with facilities team and other designated individuals to resolve any issues regarding space assignments and access.
• Participates in a variety of departmental meetings to represent space assignments and security issues and ensure all policies and processes are adhered to.
• Reports building maintenance problems and related issues to FACMAN and coordinates repairs and resolution. Supervises student workers, when needed.
• Assigns work projects and sets schedules.
• Performs other duties as assigned to ensure continual efficient operations of department to meet customer service needs.

Minimum Qualifications

Bachelor’s degree in a field appropriate to the area of assignment AND two (2) years of related experience; OR, Seven (7) years of related experience; OR, Any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge and experience in using Dropbox, Google Drive, Google Docs and Google Sheets
• Experience in Facilities management at ASU or other higher education institutions
• Experience in performing small maintenance tasks such as assembling office furniture and/or lab equipment
• Experience in work that requires attention to detail
• Evidence of effective communication with stakeholders, including faculty and staff
• Experience in handling confidential information

Working Environment

• Use basic math
• Required to stand for varying lengths of time and walk moderate distances to perform work
• Ability to clearly communicate 
• Regular activities require ability to quickly change priorities, may include/subject to resolution of conflicts
• Use of software/computer equipment for extended periods of time
• Use an ASU or personal vehicle to travel to different campuses
• Ability to lift and transport 50-100 pounds
• Frequent bending, reaching, lifting, pushing and pulling up to 50-100 pounds
• May be required to work in outdoor environment exposed to the elements while transporting equipment.

Department Statement

The College of Health Solutions (CHS) is dedicated to translating scientific advances into practical interventions to improve health outcomes through education, research and service. We equip students with the knowledge and skills to influence healthier lifestyle choices; develop creative interventions to improve the health of people and populations; analyze and translate large amounts of health data into solutions; and maximize the technology, science, business and application of diagnostics. CHS research programs encompass basic, discovery science, clinical trials, intervention science and measurement of health outcomes. CHS takes an interdisciplinary approach to address the complex systems that underpin health problems. The college is highly collaborative, transparent and team-oriented with an organizational structure that includes translational teams, affinity networks and academic programs to improve the health of people and communities.

The current training programs include behavioral health, biomedical diagnostics, biomedical informatics, exercise science, health promotion, health sciences, kinesiology, medical studies, nutrition, population health, science of health care delivery, and speech and hearing science. Our programs are offered at ASU’s Downtown Phoenix, Tempe, Polytechnic, West and Lake Havasu campuses, as well as on Mayo Clinic’s campus in north Phoenix. 

For more information about ASU and the College of Health Solutions, visit https://www.asu.edu/about/  and https://chs.asu.edu/

The College of Health Solutions does not provide sponsorship for staff positions. Applicants will need to be eligible to work in the United States.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.