Academic Assistant II

Academic Assistant II

This position provides general support for the Entomology & Nematology graduate academic program. Duties include general office support as well as basic assistance with admissions, program enrollment, registration, events, and records. Respond to general inquiries from applicants. Position supports academic advisor and graduate coordinator.

Graduate program pre-admissions

Serve as a public contact for the on-book graduate program and answers general inquiries by e-mail, telephone, and in person.

Reviews admission applications and monitors submission of required materials, communicates with applicants about missing materials and admission decisions, and forwards

Graduate program registration and program assistance  

Register on-book graduate students as requested.

Manage long-term electronic student records; scan to electronic folders if in hard copy.

Collate all materials for scholarship/awards committee.

Send out climate survey and post-graduation plans survey each semester; prepare annual report on results.

Develop and manage alumni database and communications.

Solicit information, follow-up, and enter into SACS database for graduate and undergraduate coordinator SACS accreditation reports for academic programs.

Send out, receive, and electronically file semester evaluations.

Prepare student achievement and academic programs recognition for inclusion in departmental newsletter.

Update course catalogs, student handbooks, program websites, and bulletin boards.

Input or retrieve data relating to applications, student enrollment, course scheduling, grades, and course and instructor evaluations.

Support academic course (fall professional development seminar) including set up Zoom, prepare Canvas site, upload class materials, and assist with classroom technology

Arrange for dissertation/thesis binding

Collect course syllabi each semester and provide to webmaster

Label graduate student mailboxes each semester

Update Google calendar on web with academic milestones (defenses, proposals)

Provides support for departmental events  

Facilitate academic events such as new graduate student orientation, scholarship receptions, Graduate Student Appreciation week, online/in-person graduate recruitment weekend or departmental tours

Provide support to student-led peer mentoring program “Make it Count”

Coordinate departmental or program events

Performs general office duties

Provide reception, answer telephones, and order supplies.

$15.80 – $18.19 per hour.

High school diploma or equivalent and three years of relevant experience.

• Working knowledge of online systems such as Student Information System, SLATE admissions
• Working knowledge of Word, Excel, TEAMS, and Canvas
• Knowledge of Admissions policies
• Knowledge of Registrar policies and procedures
• Knowledge of departmental policies

In order to be considered, you must upload your cover letter and resume.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran’s Preference Page  for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.