Academic Advisor II – Graduate (S04068P )

• Conduct academic advising for current and prospective PhD and MS graduate students utilizing multiple modalities such as in-person, virtual, phone, and email.
• Provide guidance on academic topics such as degree requirements, relevant course selection, and provide students with assistance in setting and achieving educational and career goals.
• Help graduate students make informed academic decisions teaching them how to track their own academic progress, locate and interpret appropriate policies, and to utilize the tools and resources available.
• Monitor the academic progress of a graduate student caseload. This includes proactive outreach to provide students with just-in-time assistance.
• Conduct verification of degree progress, removal of holds, and approval of various forms to ensure timely student progression, etc.
• Analyze and interpret graduate student data, transcripts, and placement results.
• Enter advising notes into MyMav following best practices for documenting student appointments/contacts.
• Assists graduate students in the onboarding process of Paperwork Sessions, Compliance Training, getting an office, setting up parking, getting keys/card access, etc.
• Resolves any discrepancies and communicates with students, HR, and Payroll.
• Maintains personnel records for graduate students including recruitment forms, appointments, change of status, terminations, and performance evaluations.
• Responsible for student service indicators and tuition disbursement forms at the beginning of each semester.
• Resolves any tuition discrepancies and communicates with the students, Student Accounts, and Financial Aid.
• Adds Instructor of Record assignments in MyMav for graduate courses.
• Assigns research sections to faculty. Arranges recruiting meetings, conferences, and workshops, prepares the agenda and provides refreshment services.
• Composes complex correspondence, memorandums, and fliers to distribute to the department and other entities.
• Serves as administrative liaison with other departments on campus and outside organizations and agencies concerning administrative policies, procedures, and practices.
• Requests updates to the department website for changes in personnel and department events.
• Maintain a clear understanding of all applicable federal, state, and University policies and procedures.
• Keep abreast of relevant academic programs and support services such as counseling and tutoring within a College and University and provide appropriate referrals to students.
• Participate in meetings, professional conferences, and individual professional development. Performs other duties as assigned.

UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.