518792 – Administrative Support Coordinator I

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The Health Professions Advising Office (HPAO), which was started by Dr. Miles D. McCarthy in 1963, has helped hundreds of students gain admission to health professions schools. Our students have gained entry into some of the nation’s most prestigious schools including Harvard, Stanford, Johns Hopkins Albert Einstein College of Medicine, as well as all of the UC campuses. We hope that you can become a piece of our history while embarking on your lifelong dream of becoming a health professional. We are seeking an exceptional individual to join our team as the Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

The Administrative Support Coordinator provides administrative support to the Health Professions Advising Office, including direct support to the Director and the Health Professions Committee. Under the general direction of the Director of Health Professions coordinates office support for all aspects of the Health Professions. The Health Professions Advising Office includes leading, training, and coordinating assignments. Serves as the Information Technology Coordinator. Provides student worker processing and payroll support. Tracks expenses for state and foundations accounts. Prepares monthly budget expenditure reports using CFS and OBIEE systems. Responsible for preparing purchase orders, p-card reconciliation, travel authorization and claims, and student payroll processing. Responsible for the maintenance of documents and records, including hard copy files and relational databases. Provides support to students applying to the program. Answers routine questions prepare information for dissemination by listserv and social media, compiles materials for students’ professional school applications, and provides support for activities related to the Student Health Professions Association and the American Medical Students Association as needed. Plans and implements various outreach and recruitment events. Maintains and updates the Health Professions website, using a web content management system, ensuring timely posting of information. Performs other work-related duties as assigned.