518781 – Administrative Support Assistant II

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We are seeking an exceptional individual to join our Sociology department as the Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

The Administrative Support Assistant II provides daily administrative clerical support to full and part-time faculty, over 1,100 students, and student organizations. Provides front office support by screening phone calls, assisting walk in visitors, and processing and distributing mail. Orders textbooks and desk copies of books for all faculty and classes. Supports the Administrative Support Coordinators by assisting with the preparation of travel authorization and expense documents. Maintains the office supply inventory, ordering supplies as needed. Under general supervision, prepares purchase requisitions for supplies and materials. Accesses databases for student record information, enrollment information, and registration permits and releases. Under general supervision, schedules office locations for part-time faculty. Maintains the department’s conference room calendar and schedules meetings and appointments. Coordinates mass mailings and provides clerical support for Student Opinion Questionnaire (SOQ) processes. Under general supervision, builds the summer and intersession schedule for University Extended Education. Maintains undergraduate student files. Provides assistance with directing work and training the office Student Assistants. Under direction, schedules tutoring and mentoring appointments. Assists with meeting and event planning including Commencement, Sociology Day, and department meetings. Other duties as assigned.