34010100 – DN-DEAN’S ADMDN-ADMINISTRATION
University of Florida
| Classification Title: |
Administrative Support Assistant II |
|---|---|
| Job Description: |
This position provides administrative support for the Dean’s Office in a variety of duties. Maintain a professional office environment for the Dean’s Office. Design and implement processes for the efficient functioning of the office. Update and maintain office policies and procedures manual. Perform administrative duties, including typing correspondence and answering main telephone lines for the office and routes calls appropriately. Maintains accurate daily electronic calendar for the Dean and Associate Dean for Faculty Affairs. Screen and prioritize requests for appointments. Schedules meetings as directed and notifies all appropriate personnel regarding faculty vacations and/or absences. Greets visitors, screens incoming calls, receives and distributes mail, and provides information. Serves as the initial contact person for extensive traffic in the Dean’s Office including delivery personnel, facility issues, faculty, staff, and students. Prepares and processes confidential information, correspondence, records, financial documents, travel, and other general clerical duties using a variety of Microsoft Office applications. Performs other related duties and special assignments as required. Provides travel assistance to faculty candidates by arranging itineraries, making travel arrangements in an accurate and timely manner, and completes travel authorizations and reimbursements inside Peoplesoft. Directs following UF’s travel rules, regulations, and policies. Attends travel training as necessary. Aids in event planning, processing the order of supplies for the office, arranging catering of food and/or refreshments for various meetings. |
| Expected Salary: |
$17.00 – $18.00 per hour Benefits: The University of Florida offers low cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available. Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans. UF provides a variety of leave programs including vacation, sick leave, 10 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24 month period. UF Employees are also eligible for the GatorPerks discount program , which provides big savings at various business and retailers! Explore UF’s plethora of benefit options here: TEAMS Benefits |
| Minimum Requirements: |
High school diploma or equivalent and four years of relevant experience. |
| Preferred Qualifications: | • College degree and 2-4 years of appropriate experience. • Working knowledge of University of Florida, State University System, and government agencies • Knowledge of effective office procedures • Skill in preparing correspondence and reports using a personal computer • Ability to deal with the public in a courteous and tactful manner • Ability to communicate effectively, verbally, and in writing • Ability to establish and maintain effective working relationships • Ability to follow verbal and written instructions |
| Special Instructions to Applicants: |
This position has been reposted. Previous applicants are still under consideration and need not reapply. In order to be considered, please upload your cover letter and resume. |
| Health Assessment Required: | No |
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