29750000 – MD-PHD PROGRAM

Research Administrator II

The Clinical and Translational Science Institute (CTSI) is the intellectual home for clinical and translational research and training at UF, integrating and synergizing the scientific and educational activities of 15 colleges, two academic and clinical campuses, two regional healthcare systems and the 67 counties of the State of Florida. The Research Administrator II (RA II) is responsible for coordinating administration of assigned contracts and grants which are awarded to the MD/PhD program and the TL1 (T32) and KL2 (K12) Grants within the Clinical and Translational Science Institute funded through the National Institutes of Health (NIH), from inception to closing to assure compliance with the terms and conditions of the respective agreements in a high level of integration with the CTSI’s NCATS UL1 (UM1) pre-award and post-award processes and coordination.

Pre and Post Award: Responsible for developing, coordinating and setting up budgets for Scholars/Trainees and PI’s within the CTSI.  When CTSI NIH award is received, Res. Admin II, will release funds for spending through UF Awards or Journals entries.  Identifies need for temporary funding requests, and prepares all necessary forms for the release of those funds.  Monitors set up and spending of each program.  Help coordinate and dispense chartfields for each program.  Assists in the request for extensions on their projects, and account status.  Keeps the Executive Director of Administration advised of the status of the accounts, especially as projects end.  Ensures that expenditures are cleared, and the account is ready to be closed by the university. Monitors the daily project activities for the contract or grant by checking the balances in the various categories of expenditure, as awarded by the granting agency.  Also monitors expenditures for compliance with Cost Accounting Standards.  Assesses the need for and authorizes re-budgeting of funds to different categories, for the proper and timely progress of the research project
Scholar/Trainee support. Coordinates NIH individual fellowship and training grant  proposal submissions in UFIRST. Coordinates fellowship appointments and stipend payments with other appropriate CTSI staff.  Ensures timely submission of Trainee tuition, fees, health insurance, and other [MWT1]  [AWM2]  [AWM3]  training-related expense payments.  Assists Scholars and Trainees with IRB submissions and NIH pre-approvals. Responsible for coordinating Research Participant Payments for Scholars and Trainees. Updates and manages the eRA Commons xTRAIN site for new and terminated Scholars and Trainees. Ensures that Scholar/Trainee annual progress reports are submitted on time and uses the eRA Commons xTRACT function to assist in those reports.
Supports and interacts with the Research Administration Manager with regard to QA/QC processes for NIH pre-approvals for various award activities.
The satisfactory completion of duties/responsibilities listed here presupposes the ability to work independently and make decisions in an objective manner, knowledge of applicable federal/state rules, regulations and laws, and an extensive knowledge of University procedures.
Assist with annual budgets for accuracy updates and monitors Excel spreadsheet/database for changes, etc. Assist in the annual progress report. Cost Sharing commitments are appropriately tracked and reported every effort reporting period. Approve purchasing, travel [MWT4]  [AWM5]  [AWM6]  and P-cards related to CTSI-administered fellowship awards and training grants (e.g., F30, TL1, T32, KL2, K12) .  Monitor and process payments in myUF payables solutions.

$58,000 – $62,000

Bachelor’s degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

In order to be considered, you must upload your cover letter and resume.

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

This is a time limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.